School management
Students, fees and examinations for your whole school, in one system.
Shengena School: admissions, student records, fees and examinations for private schools, aligned with the TAMISEMI curriculum.
Overview
Schools run on termly cycles of admissions, fee collection, examinations and report cards, usually with a small office team and a lot of spreadsheets.
Shengena School is our school management platform. Each school gets its own secure workspace, set up with its classes, streams, subjects and fee structure, so the office, teachers and owners all work from the same records.
Modules
21 modules, one system
All of it shares the same records, the same access control and the same audit trail. Start with the modules you need and switch the others on as you grow into them.
Admissions
Applications, offers and admission numbers, through to enrolment in a class and stream.
Student records
One record per learner: guardians, documents, class history and status.
Academic setup
Levels, classes, streams, terms and the TAMISEMI subject list, as your school runs them.
Subjects and teaching loads
Which subject is taught to which class, by whom, and in which term.
Attendance
Daily and per-period registers with absence reasons, by class or by student.
Examinations
Exam schedules, mark entry, review and approval, then results locked for the term.
Grading
Grading scales, subject positions and termly results per class and stream.
Fees
Fee structures by class and term, invoices, and what each student has been billed.
Payments and receipts
Receipts, part payments and bank or mobile money references, with the balance per student.
Accounting
The income and expense records behind the fee ledger, by term.
Promotion
End-of-year rules, promotion runs and the reports showing who moved up and who did not.
Communication
Announcements and messages to guardians and staff, by email and in the portal.
Guardian access
Parents open their own children’s results, attendance and balances — and nobody else’s.
Staff
A staff directory with roles, contracts and HR status.
Learning
Subject materials and assignments shared with a class.
Library
Titles, copies, issues and returns, with what is out and who has it.
Hostel
Rooms, beds and allocations for boarding schools.
Transport
Routes, stops, vehicles and which students travel on which.
Inventory
Stores, items, issues and stock levels for uniforms, books and supplies.
Roles and access
Each role sees only its own area, and one school can never read another school’s records.
Reports
Enrolment, attendance, collections and results, by class, stream or term.
Product tour
See how it works
A few screens from a Shengena Cloud deployment, and what each part of the system does.
Enrolment, attendance, fees and academic performance on one page.
Students, teachers, classes and subjects at a glance Fee collections compared with school expenses Head count by education level, for boys and girls
One directory of every learner, searchable by name, admission number or class.
Admission numbers issued in your school’s format Class, stream, gender and status for each learner Online applications from parents, reviewed by the office
What each student has been billed, has paid and still owes, by term.
Fee structures set per class and term Paid, partial and unpaid students in one list Totals for the year or a single term
A clear path from exam schedule to report card.
Schedule exams and enter marks by subject and class Results reviewed and approved before they are published Locked results flow into term report cards
Capabilities
What we deliver
Admissions and student records
Online applications, admission numbers and one record per learner, with class, stream and guardian details.
Academic setup
Levels, classes, streams, terms and the TAMISEMI subject list, configured to how your school runs.
Fees and payments
Fee structures by class and term, invoices, payments and receipts, with outstanding balances per student.
Examinations and report cards
Exam scheduling, marks entry, review and approval, then locked results and report cards for each term.
Staff and parents
A staff directory with HR status, and guardian accounts linked to their children.
Roles and access
Each user sees only what their role allows, and every school’s data is kept separate.
Engagement
What you receive
Scope is confirmed in a written proposal after discovery. A typical engagement includes:
- A school workspace configured with your classes, subjects and fee structure
- Imported and checked student and staff records
- Training for administrators, bursars and teachers
- Roles and access agreed with the school leadership
- Support through the first examination and fee cycle
Common questions
Yes. Subjects follow the TAMISEMI curriculum for pre-primary, primary and secondary levels, and report cards follow the format schools use for NECTA-oriented reporting. We confirm your exact requirements during setup.
No. Shengena School is offered as a hosted service, and each school works in its own separate, secure workspace. Ask us if you need a dedicated installation.
Yes. We import student, guardian and staff lists from your spreadsheets and check them with you before the school goes live.
Industries
Where this is often used
Thinking about school management?
Tell us what is slowing your organisation down. We will listen first, then recommend a practical next step — even if that is not a project with us.